Overview[edit | edit source]

This page is based on Appropedia's stall at Frost & Sullivan's GIL Europe conference in London in spring 2011, but will very easily translate to any other conference.

The conference venue
The Appropedia Stall at GIL Europe

Our presence at the conference was in four parts:

  1. A 30 minute keynote presentation
  2. A 10 minute interactive session in the middle of the presentation
  3. A stall in the conference hall
  4. Participation in conference sessions

A how-to guide for parts 1 to 3 is given on this page.

Stall equipment checklist[edit | edit source]

Business cards and drop box

Stall laptops general set up[edit | edit source]

(Assumes running Windows)

  • Laptops under table behind tablecloth
  • Both laptops Appropedia logo in background
  • White desktop
  • No desktop icons
  • Auto-hide taskbar along bottom
  • Screen savers off
  • Power options auto screen sleep off

Stall laptop 1 set up to show example pages[edit | edit source]

Chrome with the following tabs open (it's a good idea to save the browser session) [1]:

Stall laptop 2 set up to allow visitors to browse Appropedia[edit | edit source]

  • Mouse and keyboard on table top
  • Full screen browser mode
  • Keep an eye on it in case people get stuck or start checking other websites etc!

Presentation with Interactive Session[edit | edit source]

  • Prezi Presentation
  • At relevant point in above presentation, switch display to Appropedia-based syndication page with auto-refresh on the browser (this page will feed all the content from all the user pages live onto the main screen, each time it is refreshed)
  • Laptop(s) online on each table
  • Conference staff at each table with instructions (below) and logins (below), should be logged in to their assigned Appropedia accounts and their page by the time of the interactive session in the presentation
  • Stopwatch
  • Presentation remote
  • Backup presentation in case venue internet connection dies

Interactive session preparation[edit | edit source]

  • Instructions should be printed and a copy given to the conference staff, reading as follows:

Appropedia Keynote Instructions: «Group Name»

  1. Make sure your laptop has internet access using the venue's wifi access
  2. Start your internet browser and go to www.appropedia.org
  3. In the top right corner, click the 'log in' link in the green box
  4. On the login screen, type in the following to access the account (case sensitive):
    • Username: " «Username» "
    • Password: " «Password» "

  5. Once you are logged in, go to this web page (again, case sensitive):
    • Your web page: " «Web_Page»«Next Record» "
  6. Click on the edit tab at the top of the page.
  7. Delete the existing instruction text shown.
  8. Start typing in your answers in the text box that appears. (Tip: Leave a double line break if you want a line break to show up on the finished page).
  9. When you have typed in some answers, scroll down and click 'Save' to display your changes. After a few seconds your text will appear on the projection screens on stage, so be careful what you say!
  10. View the results of your work and feel free to go back and keep editing and saving changes.
  • Individual user accounts and pages should be created in advance to match the number of groups participating
  • Each group's page should be added to the syndication page for the interactive session
  • Use the following data in a spreadsheet to mailmerge in to the instructions to staff above
Group Name Username Password Web Page
Group 1 GIL London1 Arsenal GIL Europe1
Group 1 GIL London2 Arsenal GIL Europe2
Group 3 GIL London3 Arsenal GIL Europe3
Group 4 GIL London4 Arsenal GIL Europe4
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