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Appropedia Conference Stall How-to

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Overview[edit]

This page is based on Appropedia's stall at Frost & Sullivan's GIL Europe conference in London in spring 2011, but will very easily translate to any other conference.

The conference venue
The Appropedia Stall at GIL Europe

Our presence at the conference was in four parts:

  1. A 30 minute keynote presentation
  2. A 10 minute interactive session in the middle of the presentation
  3. A stall in the conference hall
  4. Participation in conference sessions

A how-to guide for parts 1 to 3 is given on this page.

Stall equipment checklist[edit]

Business cards and drop box

Stall laptops general set up[edit]

(Assumes running Windows)

  • Laptops under table behind tablecloth
  • Both laptops Appropedia logo in background
  • White desktop
  • No desktop icons
  • Auto-hide taskbar along bottom
  • Screen savers off
  • Power options auto screen sleep off

Stall laptop 1 set up to show example pages[edit]

  • Chrome with the following tabs open (it's a good idea to save the browser session) [1]:

Welcome to Appropedia - Mycoremediation - Earthquake proofing for buildings - Mobile phones in development and disaster management - Portal:Green living - Burning Man Evaporative Cooler - Public Domain Search - Low voltage connection basics - Appropedia:Internships - Victory gardens - World Shelters - Bags of Shelter - Green building#Leadership in Energy and Environmental Design - Digesters at Arcata Marsh - Arcata Marsh wastewater aquaculture - Arcata Marsh treatment wetlands - Composting toilets - CCAT natural paint project - Asthma inhaler spacers - AEF greywater - Swales - Micro filter dams at Pedregal - Curdled milk paint recipe - Mobile phones in development and disaster management#External links - Hexayurt playa - Home biogas system (Philippine BioDigesters) - Measuring DC electrical energy production from micro-renewables - Hammarby Sjöstad, Sweden - DremelFuge - Technology jumps - Being an effective aid or development worker - Arcata Marsh composting - Groundwater recharge - Arcata Marsh influent - Terraces and Ditches at Pedregal - Rainwater catchment at Pedregal - Arcata Marsh appropriateness - why wetlands - Arcata Marsh Plant Development - Seed balls - Helsinki underground - Natural paint basics - Three sisters agriculture - Appropriate development - Making change - Nuclear energy

  • Revolver plugin for Chrome, set to rotate through tabs on 15 second delay and switch off reloading.
  • Full screen browser display
  • No mouse & keyboard (visitors should not use this laptop)
  • Wireless mouse helpful but only to use to set up computers etc

Stall laptop 2 set up to allow visitors to browse Appropedia[edit]

  • Mouse and keyboard on table top
  • Full screen browser mode
  • Keep an eye on it in case people get stuck or start checking other websites etc!

Presentation with Interactive Session[edit]

  • Prezi Presentation
  • At relevant point in above presentation, switch display to Appropedia-based syndication page with auto-refresh on the browser (this page will feed all the content from all the user pages live onto the main screen, each time it is refreshed)
  • Laptop(s) online on each table
  • Conference staff at each table with instructions (below) and logins (below), should be logged in to their assigned Appropedia accounts and their page by the time of the interactive session in the presentation
  • Stopwatch
  • Presentation remote
  • Backup presentation in case venue internet connection dies

Interactive session preparation[edit]

  • Instructions should be printed and a copy given to the conference staff, reading as follows:

Appropedia Keynote Instructions: «Group Name»

  1. Make sure your laptop has internet access using the venue’s wifi access
  2. Start your internet browser and go to www.appropedia.org
  3. In the top right corner, click the ‘log in’ link in the green box
  4. On the login screen, type in the following to access the account (case sensitive):
    • Username: “ «Username»
    • Password: “ «Password»

  5. Once you are logged in, go to this web page (again, case sensitive):
    • Your web page: “ «Web_Page»«Next Record»
  6. Click on the edit tab at the top of the page.
  7. Delete the existing instruction text shown.
  8. Start typing in your answers in the text box that appears. (Tip: Leave a double line break if you want a line break to show up on the finished page).
  9. When you have typed in some answers, scroll down and click ‘Save’ to display your changes. After a few seconds your text will appear on the projection screens on stage, so be careful what you say!
  10. View the results of your work and feel free to go back and keep editing and saving changes.
  • Individual user accounts and pages should be created in advance to match the number of groups participating
  • Each group's page should be added to the syndication page for the interactive session
  • Use the following data in a spreadsheet to mailmerge in to the instructions to staff above
Group Name Username Password Web Page
Group 1 GIL London1 Arsenal www.appropedia.org/GIL_Europe1
Group 1 GIL London2 Arsenal www.appropedia.org/GIL_Europe2
Group 3 GIL London3 Arsenal www.appropedia.org/GIL_Europe3
Group 4 GIL London4 Arsenal www.appropedia.org/GIL_Europe4
  • The syndication page can be created with a bit of preamble and then this (add like breaks as needed etc):

'''Group: [[GIL Europe1]]''' {{:GIL Europe1}} '''Group: [[GIL Europe2]]''' {{:GIL Europe2}} '''Group: [[GIL Europe3]]''' {{:GIL Europe3}} '''Group: [[GIL Europe4]]''' {{:GIL Europe4}}